Quick Tips
Shadow Work in Grants
Shadow work is the hidden labor behind every successful grant—from rebuilding budgets to chasing internal data. New research shows it’s costing organizations an average of $53,700 a year and forcing many to walk away from major funding opportunities. This post explores what’s really happening behind the scenes and why it’s time to rethink how grant work is supported.
Three Common Language Traps in Grant Narratives
Part II of our series “The Power and Politics of Language in Grant Narratives” explores three common language traps in grant narratives and offers practical strategies to write more accurate, respectful, and grounded needs statements. It challenges grant writers to move beyond deficit-based and exaggerated language, and instead center community agency, context, and truth in their proposals.
Grant Writing. It’s Political. And Your Needs Statement Proves It.
Grant writing isn’t neutral. The language used in needs statements and project justifications shapes how communities are perceived—and funded. This blog explores how to write compelling narratives that tell the truth without reinforcing harmful deficit-based framing.
We Confused Scaling a Program With Delivering It at Scale
Many nonprofits have been told for years that if a program works, it should scale. But we’ve blurred an important distinction: scaling a program is not the same thing as delivering it at scale. The result is that many nonprofits feel trapped between staying small and under-serving, or growing until something breaks.
Preparing Now for the Earmark Window Ahead
Many organizations wrote off earmarks in 2025. That was a mistake. While headlines focused on partisan narratives, three appropriations minibus bills quietly moved through Congress — and they included Congressionally Directed Spending. Organizations that stayed engaged with their representatives and senators secured millions. Those who assumed earmarks were dead stopped paying attention and missed the window.
Positioning Yourself for Federal Grants Using Your Existing Strengths
Federal grants are often seen as too big, too complex, or out of reach. In reality, readiness has less to do with size and more to do with clarity, consistency, and strong systems. Federal readiness is not about becoming something different. It is about making your work structured, measurable, and aligned with long-term growth.
Priority Trends Under this Administration
After reviewing several federal funding opportunities released earlier this year, one thing is clear: the same types of priorities keep reappearing, shaping eligibility, scoring, selection decisions, and even post-award requirements. Administration priorities are showing up as priority points, eligibility gates, selection discretion, and post-award compliance requirements.
AI in 2026 Federal Grants
As AI becomes an unspoken signal of “innovation,” the real question for 2026 is not whether AI will appear in federal grants, but who gains power, who bears risk, and whose voice is included when technology enters work meant to serve the public.
You’re Not Too Small. You’re Just Underestimated.
Some folks look at your org and see “small.” We see something else: underestimated. In this blog, we bust a few myths, share insight on a winning approach, and provide a four-step playbook for small organizations that want to compete for federal dollars.
The Federal Government has Reopened. Now What?
If it felt like the entire nonprofit sector collectively held its breath for the last several weeks… you’re not wrong. The federal government has officially reopened. If you are excited to apply and think things are returning to “normal” quickly, I’ll gently invite you to take a big sip of water and temper those expectations. Let’s break down what to expect.
What to Do When You’re Told “You’re Not a Fit”
If you are in federal grants long enough, you will hear it: “You’re not a fit.” In this blog, we name what “no” really means (and doesn’t), unpack a practical debrief process you can use immediately, and offer insight for building a resilient posture for the long game of federal funding. Most importantly, I’ll invite you to share your story, because our field is stronger when we compare notes.
Equitable Grantmaking: How Federal Grants Can Advance (or Hinder) Equity
Let’s not sugarcoat it. Equity in federal grantmaking is under siege. Language about underserved and marginalized communities is disappearing from federal RFPs, data requirements are softening, and equity-centered technical assistance is being cut. The result: well-resourced institutions are advantaged while rural, Black, Indigenous, immigrant, and other underfunded communities are pushed back to the margins.
From Heart to Head: Preparing Your Narrative for Federal Grants
Transitioning from foundation grants to federal grant writing requires more than minor adjustments—it demands a fundamental mindset shift. While foundation proposals often lean on compelling stories and flexible formats, federal grants require structured, evidence-based narratives rooted in data, measurable objectives, and strict compliance with RFP guidelines. This blog outlines key differences in tone, structure, and expectations, and offers practical exercises to help writers adapt—from reframing emotional appeals with data, to aligning narratives with federal evaluation criteria. Whether or not you pursue federal funding, these skills will elevate the rigor and credibility of all your grant proposals.
Seven Reasons Why AI Won’t Replace Grant Writers
I believe that grant writing is more than a deliverable. While AI may support parts of the process, it will never understand the call to serve, to advocate, and to lead through language.
Federal grants are not won by shortcuts or chance. They are won through clarity, alignment, storytelling, and trust. These are all things that begin and end with people. So if you’re wondering whether the rise of AI means the fall of professional grant writers, rest easy.
As long as grants are written for humans, by humans, the craft will remain in human hands.
The Great Indirect Cost Debate
Let’s talk about something that sounds boring but actually shapes everything: indirect costs.
It isn’t just about fairness. It’s about capacity. Sustainability. Whether organizations can say yes to funding without hurting themselves in the process.
Building Your Federal Grant Muscles
Right now, federal grants things are weird. But you don’t need a live opportunity to start preparing for future opportunities. Here are several things I recommend doing while you wait for opportunities to reappear.
The Elephant in the Room: Are Federal Grants Really Coming Back?
Federal grants are back—but with strings attached.
While billions in funding are available through 2025, new compliance rules, tighter oversight, and political shifts are changing the game. For nonprofits—especially those serving underresourced communities—it's a moment of both opportunity and risk. Learn how to navigate this new landscape.
Why We Can’t Afford to Sit Out
Lately, I’ve been hearing more and more organizations ask, “Should we even bother applying for federal grants right now?”
I get it. It feels uncertain. But your community work is worth the investment. Our communities are worth the paperwork. And showing up, even when it’s messy, is a form of advocacy. Which means we need to stay in the game and get smarter about how we play.
AI Tools That Are Changing the Game for Grant Writers
AI, when used well, can actually expand your power as a grant writer and equip you with tools that give you a head start, offer clarity, and free up your brain for the strategic decisions only you can make. In this Quick Tips post, I introduce you to three CustomGPTs—field-tested assistants I’ve built for the reality of small, capacity-strapped nonprofits who are doing this work without a full grant team.
Threads: The Key to Successful Grant Writing
Grant writing isn’t just about crafting compelling answers to specific prompts – it’s about making sure that every piece of the puzzle fits together. At the core of successful grant applications are threads: the essential connections between the need, the intervention, and the impact. Without strong threads, federal grant proposals can become disconnected, unfocused, and ultimately unsuccessful.